A commercial real estate virtual assistant from BridgeVA runs the production and reporting work behind the deal: offering memorandums, BOVs, flyers, tour books, sale and lease comps, lease abstracts, prospect lists, LOI and PSA tracking, and the reporting your clients expect on a schedule. Trained inside CoStar, Crexi, Buildout, VTS, Yardi, and MRI, and placed as a dedicated member of your team.
Last updated: October 2026Read: what a CRE back office includes →In commercial real estate, the back office is every piece of production and reporting that supports a deal without being the broker on the call. It includes prospect research and ownership lists, sale and lease comps, broker opinions of value, offering memorandums, flyers and tour books, listing syndication, lease abstracts and critical-date tracking, LOI and purchase agreement milestones, data rooms, rent rolls and stacking plans, CRM updates, and the weekly and monthly reports owners and principals expect. In most brokerages this work is split between the producer at night and an admin hired for a different job. BridgeVA places a trained Virtual Systems Manager who owns that back office as a dedicated member of the team, so producers stay on the phone and the material ships on time.
Most CRE firms do not need another broker. They need the roles below filled reliably. A BridgeVA is trained to one of these seats, then cross-trained as your volume grows.
We support producers and principals holding CCIM, SIOR, CPM, and RPA designations, and the teams around them, with the same production standard those designations expect.
In the DNA of #CRE survey of 730 brokers, 69.5% said they manage the marketing process on their own after winning a listing, and most work at independent brokerages without a marketing department. Deals are rarely lost on the relationship. They are lost in the hours between the conversation and the material: research, comps, OMs, abstracts, and the CRM nobody has time to update.
Ownership records, tenant rosters, and lease expirations take hours to assemble before a single call gets made.
Every OM, flyer, and tour book waits on someone to build it, and listings hit CoStar and Crexi days later than they should.
Renewal options, escalations, and expirations sit buried in PDFs instead of tracked in VTS or the rent roll.
Pipeline reviews run off memory because nobody has logged the last three weeks of activity.
Whether you broker office and industrial, own retail centers, manage a net-lease portfolio, or run a development pipeline, we place VAs who already understand commercial workflows and data.
Ownership records, contact enrichment, tenant rosters, and lease-expiration lists built from CoStar and public records. Lease-expiration lists by submarket, absentee owner lists, and tenant rosters by square footage.
Call lists, email sequences, and disciplined follow-up so your prospecting cadence survives a busy closing month.
Sale and lease comps, absorption and vacancy stats, and submarket summaries packaged for your pitch. Broker opinion of value (BOV) support with comps, assumptions, and formatting to your template.
Offering memorandums and marketing pieces built to your template in Buildout, ready for review the same day. Email blasts, property websites, and tour books built in Buildout or your design template.
Listings published and kept current across CoStar, Crexi, LoopNet, and your website, pricing, photos, and status.
LOI and contract milestone tracking, document collection, and data-room organization through closing. PSA milestone tracking, due diligence checklists, and data-room organization in Box or your deal room.
Abstracting executed leases into VTS, Yardi, or MRI with options, escalations, and expiration dates tracked. Options, escalations, co-tenancy, TI allowances, and expiration alerts.
Rent roll upkeep, stacking plan maintenance, CAM reconciliation support, and owner reporting packages. T-12 cleanup, CAM reconciliation support, and monthly owner reporting packages.
Apto, ClientLook, RealNex, or Salesforce kept accurate, with weekly pipeline and activity reporting. Apto, ClientLook, RealNex, Buildout CRM, or Salesforce kept current with weekly activity, tour, and LOI reporting.
We place VAs who have already lived inside commercial data, marketing, and asset management platforms. No 90-day ramp on basic software.
Where commercial inventory, comps, and listings live.
Abstracts, critical dates, rent rolls, and owner reporting.
Pipeline, signatures, and the paperwork around a marketing process.
Don't see your stack? We train VAs on the platform you run. Ask us →
AI shortens the production cycle; a trained VA makes sure what ships is accurate and on-brand. Your BridgeVA arrives knowing where each belongs.
AI pulls terms, options, and escalations from executed PDFs; your VA verifies against the document before it enters VTS or Yardi.
Property narratives and submarket write-ups drafted from your data, then edited by your VA to match your voice and template.
Ownership and contact data cross-checked across sources so your call list is current before the first dial.
Sale and lease comps summarized into a one-page view your producer can walk into a pitch with.
Operating statements normalized into your model's input format, reviewed line by line by your VA.
Weekly activity, tour, and LOI dashboards generated automatically, owned and explained by your VA.
We map your workflows, hours, tools, and KPIs.
You interview trained VAs and approve the one who fits your team.
We set up tooling access, SOPs, and the first 30-day plan.
Ongoing performance management, backup coverage, quarterly reviews.
One VA runs OMs, flyers, and syndication across every producer on the team to a shared template and turnaround standard.
Pipeline, BOV, and marketing cadence tracked deal by deal, with weekly reporting to the principal.
Abstracts, critical dates, and availability updates kept current across the portfolio in VTS, Yardi, or MRI.
Rent rolls, stacking plans, T-12s, and owner reporting packages delivered on the same day every month.
Three out of four commercial brokers win new business through referrals. The buyers, owners, and management firms you close with need the same operational support you do. Many of our commercial placements start with a broker introducing a client.
Acquisition teams and syndicators who need underwriting support, due diligence tracking, investor reporting, and asset management admin after the close.
Learn more →Third-party managers taking over the asset at closing who need lease administration, tenant services, work orders, CAM reconciliation support, and owner reporting.
Learn more →Private owners and family offices running a portfolio who need rent rolls, stacking plans, lender reporting, and vendor coordination handled on a schedule.
Learn more →Know a client who needs this? Introduce them and we handle the rest. Refer a client →
Tell us where your time's going. We'll match you with the virtual assistant best suited to get your time back.
