A real estate bookkeeping virtual assistant handles categorization, reconciliations, receipts, invoicing and collections, commission tracking, and owner reporting — inside QuickBooks Online, Xero, AppFolio, Buildium, or Stessa.
Nobody starts a real estate business to reconcile accounts. So it slides — until tax season, a lender request, or a partner question makes it urgent all at once.
Months of activity land on your CPA in one dump, and you pay professional rates for data entry.
Without property or entity level tracking, profit is a feeling rather than a number.
Owner fees, referral invoices, and reimbursements get billed whenever someone remembers, and some never do.
Splits, caps, and referral fees calculated by hand every closing — slow, and wrong often enough to matter.
Investors with multiple entities, property managers running trust and owner ledgers, brokerages tracking splits, and service businesses that just need the month closed on time.
Bank and card activity coded weekly against your chart of accounts, with questions batched instead of guessed.
Every account reconciled on a monthly close calendar, with discrepancies documented and escalated.
Class, property, or LLC level tracking so you can see performance per asset instead of one blended number.
Owner fees, referral invoices, and reimbursements issued on schedule and chased on a written cadence.
Vendor bills entered, coded, and queued for your approval — you release payment, your VA does the paperwork.
Receipts collected, matched to transactions, and stored so an audit or a lender request is a search, not a scramble.
Agent splits, caps, referral fees, and closing statements tracked per transaction and reconciled against deposits.
P&L, balance sheet, and per-property or per-owner statements produced on a fixed date every month.
Books tied out, documents organized, and questions answered so your accountant files rather than rebuilds.
We place VAs who have already kept books inside accounting and real estate platforms. No training budget for the basics.
The general ledger and the money movement around it.
Where property-level money actually lives.
How the paperwork gets captured and kept.
Don't see your stack? We train VAs on the platform you run. Ask us →
Bookkeeping is where AI earns its keep — reading documents, matching patterns, flagging outliers — as long as a person still owns approvals and the final numbers.
Line items pulled from receipts and vendor bills into your ledger, verified by your VA before posting.
Recurring transactions coded automatically against past behavior, with exceptions routed to a human.
Duplicate payments, unusual amounts, and missing rent flagged during the week rather than at close.
Bank feeds matched to entries in bulk so reconciliation becomes a review instead of a hunt.
Variance explanations drafted from the numbers and finished by your VA for owners and partners.
Forward-looking cash positions maintained automatically so you see a squeeze before it happens.
We map your workflows, hours, tools, and KPIs.
You interview 2–3 trained VAs. Pick the one who fits your team.
We set up tooling access, SOPs, and the first 30-day plan.
Ongoing performance management, backup coverage, quarterly reviews.
Tell us where your time's going. We'll match you with the virtual assistant best suited to get your time back.
