A transaction coordinator virtual assistant carries the file from contract to close — signatures, disclosures, contingency dates, inspections, lender and title chase, and the compliance package — inside Dotloop, SkySlope, Brokermint, or DocuSign.
Contract to close is not hard work. It is relentless work — and it collides with the exact hours you should be selling.
Inspection, appraisal, financing and title contingencies live in a calendar you keep meaning to update properly.
One missing initial found at the closing table costs more than a month of coordination support.
Buyer, seller, co-op agent, lender and title all want an update, and you are the only person who has one.
The broker file gets assembled after the fact, from memory, under deadline — which is how audits find problems.
Producing agents past 20 deals a year, teams with inconsistent coordination, brokerages standardizing compliance, and investor operations closing multiple assignments a month.
Contract reviewed for completeness, file opened in your platform, parties and dates entered, escrow and title notified the same day.
Every required form prepared, routed, chased, and stored — with an audit trail instead of a search through your inbox.
Inspection, appraisal, financing, HOA and title deadlines tracked on a written calendar with reminders to every party.
Scheduling, access, vendor coordination, repair request tracking, and re-inspection follow-through.
Standing follow-up cadence on underwriting conditions, appraisal status, payoffs, and clear-to-close.
Deposit receipts confirmed and documented so nobody discovers a missing EMD three days before closing.
Buyer, seller, co-op agent, lender and title updated on a schedule, in your voice, without you writing the email.
Documents assembled, figures cross-checked against the contract for your review, closing scheduled and confirmed.
Broker file completed to your checklist, commission documentation submitted, and post-close review requests sent.
We place VAs who have already run files inside real estate transaction platforms and e-signature tools. No ramp on basic software.
Where the file and the broker record live.
How paperwork gets signed, stored, and found again.
The tools around the file.
Don't see your stack? We train VAs on the platform you run. Ask us →
In transaction work AI is best at reading, summarizing, and reminding. Your BridgeVA uses it for the first pass and verifies everything that reaches a client or a broker file.
Key dates and terms pulled from the executed contract into your checklist, then verified by your VA before anything is scheduled.
Missing signatures, initials, and forms flagged before the file moves, not at the closing table.
Milestone emails to all parties drafted per stage and sent by your VA in your voice.
Reminder schedules generated per contingency, worked until the item clears or gets escalated to you.
Underwriting condition lists summarized into a plain follow-up list your VA works daily.
Files by stage, days to close, and fallout tracked automatically so you can see where deals actually stall.
We map your workflows, hours, tools, and KPIs.
You interview 2–3 trained VAs. Pick the one who fits your team.
We set up tooling access, SOPs, and the first 30-day plan.
Ongoing performance management, backup coverage, quarterly reviews.
Tell us where your time's going. We'll match you with the virtual assistant best suited to get your time back.
